HelpAge International (HelpAge) is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.?
Accountant ? Grants and Contracts? Department:?Finance & Administration? Location:?Nairobi, Kenya? Responsible To:?Regional Finance Director
? Relations with Others:?Close working relationship with Project Managers, and finance staff of affiliates and partners
? Purpose:?Responsible for budgeting, financial accounting and reporting of assigned grants and donor projects in the EWCARDC and providing financial support and training to affiliates and implementing partners
? 1.1 Grant and Contract Management
- Prepare and submit to Regional Finance Director interim and final donor financial reports for review at least one week before the due date
- Prepare and circulate monthly donor and HtA monitoring (expense vs budget) report to programme managers by 22nd day of the month for assigned project codes
- Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
- Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
- Assist project managers with budget re-alignment and other budgetary issues
- Ensure expenses are charged to correct project and budget lines
- Receive, review and correct monthly returns from implementing partners for assigned projects and prepare for submission to UK office by 7th day of each month
- To assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the Accountant - Secretariat for consolidation and forwarding to UK Secretariat.
- Keeping a file for each project and filing all returns and other correspondence on file and ensuring security and confidentiality of the documents in line with HelpAge policy on document retention, retrieval and archiving.
- Periodically visit partners, Lodwar office and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
- Implement financial and administrative policies as laid down in the Finance and Administration Manuals in use.
- Train and assist project managers in proposal budget preparation for various donors
- Train and assist project managers in budget re-aligmnet and review
- Train and assist project managers in budget phasing and preparation of Detailed Budget Sheet for SUN system.
- Assist in the preparation of the EWCARDC annual and mid-year financial review (MYFR) budgets
- Assist Accountant ? Secretariat on demand or in his/her absence
? The position is based in Nairobi but with constant travels to the field (Northern Kenya) to assist partners with training and other donor compliance issues.
? Respond to any emergency issue affecting partners and Country Offices at short notice
?
- Good working knowledge of computer packages preferably SUN systems, word processing, spreadsheets, power point and database packages.
- Ability to work independently and make good routine decisions.
- Excellent command of English and Kiswahili both written and oral
- Able to travel at short notice
- Exposure to and familiarity with the region?s work environment
- Minimum of 3 years experience in an NGO multi-cultural setting
- Strong interpersonal and communication skills.
- Training skills
- Performance management skills.
- A Bachelor?s degree in accounting and CPA III or equivalent professional level
- Firm
- Stress tolerance
- Building partnership
- Attention to detail
- Able to work with limited supervision
- Proactive and reliable
To apply for this position, please send a CV of not more than three pages, and a covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on helpage@helpage.co.ke by 19th October, 2012.?
Only shortlisted candidates will be contacted.
Source: http://www.eajobboard.com/2012/10/accountant-grants-and-contracts-at.html
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